As a non-profit organization, grants can be a valuable source of funding to help you achieve your mission. However, the application process can be daunting, and it’s important to have all the necessary information and documentation in order to submit a successful application. In this post, we’ll go over the main points you need to hit when preparing your grant application.
Why You Need Each Piece of Information and Documentation
When applying for a grant, you will likely be asked to provide a variety of information and documentation. Here are some of the most common items you may need to include:
1. Mission Statement
Your mission statement is a brief description of your organization’s purpose and goals. It’s important to include this in your grant application so that the funder can understand how your work aligns with their priorities.
2. Financial Statements
Most grant applications will require financial statements, such as a balance sheet and income statement. These documents provide an overview of your organization’s financial health and help the funder assess your ability to manage the grant funds.
3. Program or Project Description
Your program or project description should clearly outline what you plan to do with the grant funds. Be sure to include specific details about your goals, activities, timeline, and expected outcomes. Also, be ready to have a method in place to measure the success of this program.
4. Organizational History and Background
Providing some background information about your organization can help the funder understand your context and why your work is important. This might include information about your history, the communities you serve, and any notable achievements.
How Long a Non-Profit Should Retain These Records
Whether or not you receive a grant, it’s important to keep good records of your application materials. This can help you improve future applications, track your progress, and demonstrate your organization’s accountability and transparency.
As a general rule, non-profits should retain financial and legal documents for at least seven years. This includes items such as tax returns, grant applications, and contracts. It’s important to keep these documents in a safe and organized manner so that you can easily access them when needed.
In conclusion, applying for a grant can be a complex process, but having the right information and documentation can make a big difference. By following the main points outlined in this post, you’ll be well on your way to submitting a successful grant application and securing funding for your non-profit organization.